Job Vacancies

Executive Assistant and Research Officer

Agency	Department of Foreign Affairs and Trade
Title	Executive Assistant and Research Officer
Position number	UL004
Classification	LE4
Status	Ongoing, Full-time
Closing date	Monday 5 August 2024 at 5:00PM

What we do

The Australian Embassy in Ulaanbaatar is responsible for advancing Australia’s interests in Mongolia. We work closely with the Mongolian Government and business community to promote Australia, pursue our foreign policy, trade and security interests, delivering an effective and high quality overseas aid program and support Australian businesses in Mongolia. The Embassy also provides consular, passport and notarial services to Australians in Mongolia.

Who we are

We are a motivated and professional team with a wide variety of qualifications and backgrounds. We value people with ideas, the ability to present them persuasively, and the drive and skill to see them adopted. We take pride in our reputation for acting with integrity and discretion.

What we are trying to achieve

We have a dedicated and professional workforce. Officers are highly skilled at their work, which includes delivering an effective and high-quality overseas aid program, developing and implementing policy, providing professional corporate management support and delivering high quality consular and passport assistance to Australian travelers.

The opportunity

The Executive Assistant and Research Officer provides administrative and organisational support to the Ambassador and undertakes research tasks as required.

The key responsibilities of the position include, but are not limited to:

Provide high level executive, administrative and organisational support to the Ambassador including diary management, organising travel arrangements and acquittals and coordinating briefing materials.
Build and maintain relationships across a broad range of stakeholders, including community organisations, senior and middle management, government officials, private sector representatives, international and regional organisations.
Undertake research and prepare summary reports and briefings as required. This can involve drafting official correspondence, preparing background information on key topics of interest, and liaising with the Mongolian Government, and team members to clarify information, summarise key points and make recommendations to inform decision making.
Manage the Ambassador’s functions, including issuing and following up on invitations, preparing guest lists, drafting seating plans, organising catering, and managing Ambassador’s function staff.
Organise visit programmes for senior Australian officials and assist with the preparation and organisation of ministerial visits.
Manage the administration of the budget for the Ambassador’s representational funds, other financial tasks and acquittals, to ensure timely and effective financial management.
Manage the Embassy’s contacts database and gifts register.
Assist the Development and Policy Section as required, including the planning of events.
Maintain the Embassy’s Forward Plan.
Provide back up support to the Public Affairs/Research Officer as required.

Required Qualifications/Experience/Knowledge/Skills

Relevant tertiary qualifications and/or at least two years working experience in a relevant field.
Strong organisational skills and demonstrated ability to provide executive support, including managing diaries, databases and programs.
Proficiency in Microsoft Office software applications.
Demonstrated ability to support complex projects or events, including negotiation and liaison with service providers and relevant organisations and project implementation.
Strong coordination skills and ability to work with minimal supervision, set priorities and organise workloads to meet deadlines.
Highly-developed interpersonal skills, including the ability to cooperate well with colleagues and external contacts.
Fluency in written and spoken English and Mongolian.

What we offer

A diverse and inclusive workplace and attractive remuneration package (annual commencement salary from MNT46,992,012)
Exciting and fulfilling work in a diplomatic mission
The opportunity to work with strong, smart, visionary and experienced leaders who encourage and support you to develop your interests and expertise and achieve your ambitions

How to apply

Submit an application in English to [email protected] by Monday 5 August 2024 at 5:00PM. As part of your application, you will need to provide:

CV max 2 pages
A completed LES Application Form (referees should be work-related and should include at least one current or recent supervisor)
A 1-2 page pitch of no more than 750 words

Further information and guidelines on how to prepare a written application and prepare for an interview at the Australian Embassy is available on Embassy’s website: https://mongolia.embassy.gov.au/

What should I include in my pitch?

Your 1-2 page pitch of no more than 750 words is a chance to tell us why you are the right person for the job. We want to know why you want to work at the Australian Embassy, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role. In a nutshell – why should we hire you?

Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

Who to contact

For role specific information or application questions, please email [email protected] or call 7013-3001.

Things to note

Locally Engaged Staff (LES) are expected to adhere to the LES Code of Conduct and employment principles in terms of performance and standards of behaviour.

The successful candidate will be required to complete a probity check prior to engagement.

Diversity

We are committed to building a diverse workforce and to fostering a positive workplace where people treat each other and the community with respect. Our recruitment decisions are made on the basis of merit and we do not discriminate on the basis of race, colour, sex, sexual orientation, gender identity or intersex status, age, physical or mental disability, marital status, family responsibilities, pregnancy, religion, political opinion, national extraction or social origin. Our employees enjoy equity and fairness in the workplace, opportunities for professional development, and support to balance their work and private lives.

Political Economic Officer

Agency	Department of Foreign Affairs and Trade
Title	Political/Economic Officer
Position number
Classification	LE5
Status	Ongoing, Full-time
Closing date	Monday 5 August 2024 at 5:00PM

The key responsibilities of the position include, but are not limited to:

Monitor, analyse, report and provide advice to the Ambassador and other Embassy staff on political, security, economic, and geopolitical developments, with an understanding of Australia’s objectives and interests in Mongolia.
Maintain a network of political, government, civil society, private sector and international community contacts to inform analyses.
Maintain strong relationship with Mongolian Ministry of Foreign Affairs, act as liaison, and lead on policy diplomatic notes.
Deliver research, reporting and briefing material as required on political, security, economic and geopolitical topics.
Develop and deliver a political engagement and strategic communications strategy.
Analyse, advise and coordinate with Austrade on the investment environment in Mongolia, with particular focus on the resources, energy (including renewables) and education sectors.
Represent the Embassy at government and international organisations’ events and report as required.
Undertake media and social media monitoring and deliver a daily report for Embassy staff.
Provide support for visits, including coordination of briefing, logistics and protocol.
Undertake ad hoc interpretation.
Support Embassy team to organise events as required.
Back up Public Affairs/Research Officer and Ambassador’s Executive Assistant as required.

Qualifications/Experience

Relevant qualifications and/or at least two years’ working experience in a relevant field, involving political and/or economic analysis, public relations, advisory services etc.
Experience producing logical and succinct reports on issues relating to Mongolia’s economic, foreign, trade and security policies.
Strong written and oral communication skills.
Strong interpersonal skills with a teamwork attitude, and the ability to establish and maintain effective networks and relationships.
Strong organisational skills and attention to detail, especially regarding event management and visits.
Demonstrated ability to work with limited direction; flexibility, adaptability and initiative; ability to prioritise a busy workload, work under pressure and to meet deadlines with close attention to detail.
Fluency in written and spoken English and Mongolian.

What we offer

A diverse and inclusive workplace and attractive remuneration package (annual commencement salary from MNT55,903,716)
Exciting and fulfilling work in a diplomatic mission
The opportunity to work with strong, smart, visionary and experienced leaders who encourage and support you to develop your interests and expertise and achieve your ambitions

How to apply

Submit an application in English to [email protected] by Monday 5 August 2024 at 5:00PM. As part of your application, you will need to provide:

CV max 2 pages
A completed LES Application Form (referees should be work-related and should include at least one current or recent supervisor)
A 1-2 page pitch of no more than 750 words

Further information and guidelines on how to prepare a written application and prepare for an interview at the Australian Embassy is available on Embassy’s website: https://mongolia.embassy.gov.au/

What should I include in my pitch?

Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

Who to contact

For role specific information or application questions, please email [email protected] or call 7013-3001.

Things to note

Locally Engaged Staff (LES) are expected to adhere to the LES Code of Conduct and employment principles in terms of performance and standards of behaviour.

The successful candidate will be required to complete a probity check prior to engagement.

Business Development Manager

Classification: AOPL D
Location: Ulaanbaatar, Mongolia
Salary: MNT42,133,000 per annum (gross)

The role:

This position, located in the Australian Embassy in Ulaanbaatar, will play a key role in the delivery of business development initiatives that will:
• Promote Australia and Australian industry capabilities in Mongolia across a range of sectors; and
• Raise awareness of trade opportunities in Mongolia to Australian business.
This position will work closely with Austrade’s industry sector teams in Agrifood, energy, education and resources under the supervision of the Senior Business Development Manager (SBDM). The position will provide assistance to SBDM activities across all industries.

Duties include
Deliver high quality and professional services to Australian businesses, including:
• Provide advice on market conditions and market entry strategies
• Monitor and provide advice on the evolving regulatory environment in Mongolia
• Coordinate visit programs and in-market support in accordance with Austrade’s Client Service Policy
• Build and maintain networks with key business contacts, government agencies and other stakeholders
• Undertake market research and analysis to identify market trends for existing and emerging business opportunities for Australian companies across industry sectors.
• Work as part of an Austrade team to contribute to the development and delivery of the Austrade Mongolia Business Plan and achievement of team and individual activities and outcomes.
• Maintain Austrade standards and policies, including diversity in the workplace, ethical practice and compliance with audit requirements.
• Actively apply Austrade business practices and maintain accuracy of information in all Austrade Business Systems to deliver accurate and timely reporting and effective relationship management.
• Contribute to knowledge creation within Austrade, by adopting information practices, sharing knowledge and information and by embracing best practice and development opportunities.
• Work collaboratively within the Austrade network to contribute to service delivery and achieve desired outcomes, while upholding the Australian Public Service (APS) Values, Employment Principles and Code of Conduct and Work Health & Safety (WHS) principles.

For more detailed information please view the Job Information Pack.

Eligibility
To be eligible for consideration and appointment you must have:
• Work Authorisation - to be eligible for employment with Austrade in the Mongolia, candidates must be legally authorised to live and work in the Mongolia at the time of appointment.
• Language - the successful candidate must be a highly motivated team member, fluent in written and spoken English.
• Security Clearance - the successful applicant must be willing to complete an Entry Level Screening Pack and be confirmed as a suitable person to access Government resources prior to commencement in the role.

Closing date
Applications close Sunday, 7 July 2024 at 11:30pm (MST).

This is a locally-engaged position governed by Austrade’s Overseas Engaged Employees terms and conditions of employment and Mongolian labour law. Candidates must currently have the right to live and legally work in Mongolia. Austrade will not be able to provide any sponsorship letter nor be involved in the work visa application process.

Only candidates who complete their application in Austrade’s online recruitment system will be considered. Email applications cannot be accepted.

Click HERE for more information on how to apply.

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What we do

Who we are

What we are trying to achieve

Diversity

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Temporary Employment Register

If you're interested in short term work at the Embassy please send your CV to [email protected]. The Embassy maintains a register of people interested in working on short term projects of (typically) up to three months.