INSTRUCTIONS FOR LODGING A PASSPORT APPLICATION IN MONGOLIA
Passport clients are advised that ALL Passport application forms (simplified Adult Renewal PC7 and PC8) MUST be lodged in person, BY APPOINTMENT ONLY. The requirement that all applicants attend an interview is mandated by Australian national standards for identity management.
Child applications are to be lodged by one parent or guardian with parental responsibility. Children under the age of 16 do not need to accompany the parent to the interview.
From 1 January 2016, child applicants aged 16 or 17 must accompany their parent to lodge their passport application.
Please contact the Embassy to schedule an appointment. Passport appointments are available between 9.30am – 12.30pm Monday to Thursday. Clients are advised not to book their travel before they are in receipt of their travel document.
Whether you apply in Australia or overseas, it will take approximately three weeks (15 business days) to get a new passport.
You can help minimise processing time by ensuring that when you lodge your application you provide all the information required.
Child passport applications that do not include full parental consent take longer to process. Normal turnaround times do not apply.
Please carefully review all of the information provided below BEFORE contacting the Passports Office at the Embassy.
From 1 January 2019, increased passport fees will apply:
10-year passport for persons aged 16 and over - $293
5-year passport for children under 16 years and persons aged 75 and over - $148
emergency passport overseas - $184
replacement passport - $184
priority processing fee - $215
adult overseas surcharge - $132
child overseas surcharge - $64
Please Note: Passport Fees are payable in local currency (MNT). The fees are reviewed each month and adjusted according to exchange rate fluctuations. Fees are payable on the day you lodge your application by EFTPOS.
Your photo is critical to the usability and security of your passport. The facial recognition technology used in conjunction with Australian passports makes border processing more efficient and reduces the potential for identity fraud. If your photo does not meet the standards detailed below, your passport may not work at automated borders. The size of your head in the photograph must comply with Australian passport requirements, which differ from Mongolian passport photograph standards. Familiarise yourself with these requirements and ensure you submit compliant photos. Your application may be rejected because of unsuitable photographs.
If you are unsure how to attach your photographs to the application form, leave them loose in the envelope. DO NOT fasten them in any way using clips, staples, sticky / sello tape or any other type of fasteners which damage photographs and render them useless.
If your name has changed from the name on your most recent evidence of Australian citizenship you will need to provide evidence of this change with your application before a passport can be issued in your new name. You must include originals of documents that explain all name changes with your application (with any English translations where required).
If you were married in Australia, you must provide the marriage certificate issued by the Australian Registrar of Births, Deaths and Marriages (RBDM). A marriage certificate issued by a celebrant or religious leader is not acceptable for passport purposes.
If you were born in Australia and have changed your name through marriage overseas or by any other means, you will need to register a change of name with RBDM in the state or territory of your birth and obtain the name change certificate which must accompany your completed passport application. You must also provide your original overseas marriage certificate.
The suggested procedure for preparing your application is as follows:
1. Find out what type of form that you need to use.
2. Read the instruction sheet for:
3. Read the instruction sheet for photograph criteria.
4. Access the online forms and complete the correct application form:
PC8 Application Form (Child, Name change, First Adult, First Australian passport)
PC7 Renewal Application (Adult renewal)
5. Read the checklist for your form to ensure that you are supplying all the necessary items with your application and that you are submitting it correctly:
PC8 Application Form (Adult, Name change)
6. Application fee
Extra information to help you prepare your passport application for lodgement in Mongolia:
Guidance regarding Name Changes
Replacing a Lost or Stolen Passport
Processing Times and Urgent Applications
Acceptable Guarantors list (applicable to PC8 forms only)
Citizenship for children of Australian citizens born in Mongolia or elsewhere overseas
Applicants born in Australia after 20 August 1986 have special requirements
If you have any further questions you should refer your enquiry to the Australian Embassy, Ulaanbaatar on +976 7013 3001.